Email Usage and Tips

Email (settings, proper use, issues, spam, blacklists, bcc)

From controlling Spam, to preventing viruses, we'll try to add basic tips on how to utilize your email better.

Some things might be topical, as Spammers change their techniques often, sometimes negating older advice.  Other might just be common settings, proper use, mis-use, blacklists, and bcc use for those stupid forwards.

 



Keep Business and Personal Emails Separate

Sunday, 21 October 2007 20:00
This is an example of the importance of Professional Copy Writing.
This has thankfully been rewritten by Paul McGinniss.
Read the professionally written version here: Keep Your Personal Life Out Of The Office
  • Using your work email for all your online correspondence?
  • Sending all those cute jokes using your work address?
  • Would you have your Home Shopping Network products shipped to work?
  • Would you want all your holiday cards sent to you at work?
  • Your naughty magazine subscriptions?

So, why are you using your work email for Personal use?
Get yourself your own, personal email address, and separate your work and your private life.

Read more... [Keep Business and Personal Emails Separate]
 

Why do usernames look like email addresses?

Friday, 07 September 2007 02:24

In other words, why isn't the login for your email just the front part of your email?  Like 'johns' for 'johns@yourwebaddress' 

The simple answer:  so the mailserver knows which 'johns' you are.
On a shared server, which most websites are on, there are several domains. So, there might be a 'johns@someoneElse' on the server. There can't be more than one 'johns' so the server needs a way to differentiate. Otherwise, you'd end up having address like AOL, with 'johns2001'.

More detailed explanation, for those who want it...

Read more... [Why do usernames look like email addresses?]
 

Useless: Return Receipt, and Auto-Reply

Saturday, 04 August 2007 03:27
Two common, yet useless email features are Return Receipt and Auto-Reply.

They sound great in theory, with Auto-Reply letting people know you might be on vacation and when you will return, and Return Receipt telling you that they read your message. But, this assumes a perfect e-world, where there is no spam, and we pretend that Return Receipt is similar to paper mail from the Post Office. In reality they are completely useless.

Read more... [Useless: Return Receipt, and Auto-Reply]
 

Another AOL 'spam' example

Monday, 07 May 2007 04:06
Another wonderful 'reported spam' :

-----Original Message-----
From: This e-mail address is being protected from spambots. You need JavaScript enabled to view it [mailto: This e-mail address is being protected from spambots. You need JavaScript enabled to view it ]
Sent: Saturday, May 05, 2007 6:41 PM

This is an email abuse report for an email message received from IP address xx.xx.xx.xx on Fri, 04 May 2007 15:57:58 -0400

From: --------
Sent: Friday, May 04, 2007 3:58 PM
To: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Subject: FW: ----- Golf

From: L-----
Sent: Friday, May 04, 2007 8:45 AM
To: '-------'
Subject: ---- Golf

Allen,

Can you give me the names or teams that won the tournament for the website?

All the Best,

-L----
Read more... [Another AOL 'spam' example]
 
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